We are looking for an Executive Assistant to the CEO

We are looking for an Executive Assistant to the CEO

Location: Budapest, Graphisoft Park, III. district 

Full-time position 

Contact: info@europamedia.org

Are you an amazing Executive Assistant ready to take the next step in your career and help make our CEO’s life easier? Then we want to hear from you ASAP. 

A little more about us: EMG Group is the union of three SMEs (Europa Media, Europa Media Trainings, Geonardo Environmental Technologies) active in EU research and innovation projects and in training and capacity building programmes on EU project development and management. Two of the EMG Group’s companies have been successfully conceiving and implementing EU funded research and innovation projects over the past 20 years, while Europa Media Trainings is Europe's leading training provider on the development, implementation and financial management of EU-funded projects.  

But we are much more than that! Our spin-offs and initiatives are active in exciting new areas, such as the Untold Stories Conference, one of the region's major start-up conferences. FeliCity, which is creating digital tools and solution for reaching global sustainability or Circular Point providing practical and business circular economy solutions for companies and organisations. 

This is an exciting, fast-paced role and we’re looking for an experienced, multi-skilled, organised professional to help our journey on providing high quality services and solutions to our clients. If the challenge excites rather than overwhelms you, then get in touch! 

You are…  

  • Able to handle ambiguous situations and constant change with confidence 

  • Reliable and approachable team player, capable of building strong relationships with our employees, the managements and our suppliers 

  • Able to work independently while demonstrating good judgment and offering thoughtful solutions 

  • Set up with amazing time-management skills and ability to pay attention to detail 

  • Calm, composed, and can make solid, well-balanced judgements in a fast-paced environment 

You will…  

  • Attend high-level meetings with our CEO and the Directors to support daily operations (e.g. by taking over tasks, creating briefings to our employees).  

  • Managing external relationships with service providers, vendors, landlord and utilities management e.g. contract preparations, renewal, following up ongoing subscriptions 

  • Receiving and administering invoices (incoming and outgoing invoices), preparing them for our CEO’s approval and for our external accountant 

  • Maintaining regular contact with our external payroll provider and coordinating the monthly payroll process (e.g. providing data to our payroll provider, processing payroll paperwork) 

  • Supporting management in the preparation of employment contracts and amendments thereto, and occasionally dealing with work permits 

  • Book and organise business related travels 

  • Support other departments in the execution of events such as team events, social gatherings and team off-sites abroad 

  • Schedule and coordinate functional operating meetings 

  • General office management tasks (stock management, budget, coordinating) 

  • Identify, take on and follow up on ad-hoc business projects 

You bring…  

  • A Bachelor’s degree in Economics, Marketing, Advertising, Business or equivalent work experience is desirable 

  • At least 2+ years of relevant work experience 

  • Highly proactive, motivated and strong work ethics 

  • Ambitious multi-tasker and a problem solver with exceptional project management skills 

  • Excellent writing, communication, interpersonal skills 

  • Excellent communication skills in English and Hungarian is a must 

  • Proficient with all facets of MS Office; in particular, Excel and PowerPoint 

  • Plenty of enthusiasm 

We offer…  

  • Competitive salary 

  • Annual bonus system 

  • Private health insurance 

  • An excellent career opportunity in a rapidly growing organization with a potential to expand the portfolio of the position 

  • A flexible working environment 

  • A young international team 

  • Friendly, comfortable and informal office environment 

Ready for a new challenge? Get in touch today.