We are looking for a Receptionist/Office Management Assistant

We are looking for a Receptionist/Office Management Assistant

Location: Budapest, Graphisoft Park, III. district 

Part time position: 4 hours/day 

Entry level

Contact: info@europamedia.org

The Office Management Assistant provides administration and office management to the company and ensures the smooth running and availability of the office to employees and visitors. 

A little more about us: EMG Group is the union of three SMEs (Europa Media, Europa Media Trainings, Geonardo Environmental Technologies) active in EU research and innovation projects and in training and capacity building programmes on EU project development and management. Two of the EMG Group’s companies have been successfully conceiving and implementing EU funded research and innovation projects over the past 20 years, while Europa Media Trainings is Europe's leading training provider on the development, implementation and financial management of EU-funded projects.  

But we are much more than that! Our spin-offs and initiatives are active in exciting new areas, such as the Untold Stories Conference, one of the region's major start-up conferences. FeliCity, which is creating digital tools and solution for reaching global sustainability or Circular Point providing practical and business circular economy solutions for companies and organisations. 

Your daily and weekly tasks will be the following: 

  • As an office receptionist being the first point of contact to welcome people at the office; 

  • Supporting the Executive assistant to the CEO in administration;

  • Managing incoming and outgoing posts, courier and postal services; 

  • Answering and operating the main phone, handling calls and e-mails; 

  • Supporting projects by organizing printings upon requests/orders. 

  • Managing stationary orders, assisting with inventories; 

  • Executing activities related to access control: issuing-, terminating-, add and remove access card as required, based on manager approvals; 

  • Coordinating and executing event-related activities under the supervision of the line manager (hotel, restaurant and taxi booking, office preparation, catering, gifts, etc); 

  • Organizing logistics of client visits if any e.g., ordering food, beverages, presentation materials and gifts; 

  • Providing client service related to the buildings (reports, tracks and follows-up work orders to be completed by the landlord, manages complaints, monitors services); 

  • Performing day to day management of services provided by third party vendors (cleaning, water etc); 

  • Ensuring a clean and tidy office, particularly the kitchen area and the meeting rooms; 

We are looking for you if you:  

  • are a consistent and accurate tracker of activities and case status; 

  • have excellent computer skills; 

  • are highly organized with the ability to multi-task, manage priorities and accurately/effectively track case status; 

  • have excellent interpersonal skills with the ability to work with a multi-cultural team; 

  • have excellent attention to detail; 

  • have caring, patient and understanding demeanour with the ability to be assertive where required; 

  • A good command of Hungarian and English is a must. 

What We Offer 

  • Competitive salary and annual bonus system  

  • Private medical insurance 

  • An excellent career opportunity in a rapidly growing organization with a potential to expand the portfolio of the position 

  • A flexible working environment 

  • A young international team 

  • Friendly, comfortable and informal office environment

Ready for a new challenge? Get in touch today and send your resume to info@europamedia.org